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Invoice design

Choose the look of invoice PDFs, the business details, and how to pay.

Published

Open Settings, then Invoices, to choose how your invoice PDFs look and what they show about your business. Righto keeps the choice on this Mac for each business. The preview shows a sample invoice.

Layout, color and font

Choose one of three layouts:

  • Classic: a letterhead with your logo or business name, a serif title and the amount due in large figures.
  • Modern: a band of color with the amount due in large figures.
  • Minimal: a large title and a lot of white space.

Each layout sets its own color. You can change the color after. A pale color, such as highlighter yellow or sage, is used only as a fill. The text stays dark, so it is easy to read and it prints well.

Choose a font from 14 font families. All of them use the SIL Open Font License, and Righto puts them inside the PDF. The PDF looks the same on every computer, and the customer can select and copy the text.

Add your logo as a PNG or JPEG file of up to 20 MB. Righto makes a large image smaller for you (the longest side becomes 800 pixels) and keeps transparent areas. Righto sizes a wide logo and a square logo so that they look balanced.

Business details and payment

  • Business details: address, email, phone, website, and a tax ID, for example your EIN.
  • How to pay: bank, Zelle, or check instructions. Righto does not take payments.
  • Footer note: for example, a thank-you line.

Bill to comes from the customer. To change it, edit the customer.

More options

Under More options you can choose a different font for the title and the amount due, US Letter or A4 paper, and you can hide the small “Made for free with Righto” line at the bottom of each page.

Details of one invoice

On a receivable, choose Invoice details (I) to add a PO number, a ship-to address, and terms such as Net 30. For each line you can type a description, a quantity and a unit price, and a discount. Quantity times unit price, less the discount, must equal the line amount. Mark a line as Tax line to show it under the subtotal, with the rate in its description. Righto does not calculate tax.

The invoice never changes your books. The total is always the receivable total.