# Bills and receivables

Record money that you owe and money that customers owe you, and their payments.

A **bill** is money that you owe a vendor. A **receivable** is money that a customer owes you. Righto records them and their payments. A receivable can be downloaded as an invoice PDF. Righto does not send invoices, and it does not pay bills.

Bills and receivables are optional. If you do not track money that is owed, you can skip them.

## Record one

1. Open **Bills** or **Receivables** and choose **New**.
2. Choose the vendor or customer, the date, the due date, and the amount.
3. Choose the category: an expense for a bill, income for a receivable. Split it if necessary.
4. Add the invoice number, a note, tags, or the document itself, if you have them.

Righto keeps track of each bill and receivable until it is paid. The expense or income counts on the [cash basis](https://rightobooks.com/help/cash-basis.md), on the day that the money moves.

## Record a payment

The best way: import the bank statement, select the bank line, and match it to the bill or receivable. The bank line is the proof of payment.

A payment can be partial. Righto shows the amount that is still open. It refuses a payment that is more than the open amount.

## Status

Each bill or receivable is open, partly paid, or paid. The Overview shows the totals that are open and overdue.

## Download an invoice

Open a receivable and choose **Download invoice** (D). The receivable is the invoice: the PDF shows its lines, the amount paid so far, and the amount due. To add a PO number, a ship-to address, terms, or quantities and unit prices, choose **Invoice details** (I) first. See [Invoice design](https://rightobooks.com/help/invoice-design.md) for the look and the business details.